Council Minutes 5-11-2015

AGENDA
Regular Council Meeting
Melcher-Dallas City Hall
May 11th, 2015
7:00 P.M.

Mayor Karpan called the city council meeting to order at 7:00 p.m.

Council members present: Fisher, Herold, and Alexander were present. Council members Brown and Russell were absent.

Approval of Agenda
A motion was made by Fisher to approve the agenda. Seconded by Herold. Ayes-All. Motion carried.

NOTICE TO THE PUBLIC: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion on these items unless a request is made prior to the time Council votes on the motion.

CONSENT AGENDA
Approval of April 13th , 2015 Minutes
Approval of Claims from April 10th –May 11th 2015 in the amended amount of $61,141.86
Approval of Treasurers Report
Approval of Tobacco Renewal Permits: D&S Groceries, The Other Side, Casey’s General Stores, Mason’s Automotive.

Approval of Consent Agenda
A motion was made by Fisher to approve the consent agenda. Seconded by Alexander. Ayes-All. Motion carried.

PERSONS WISHING TO SPEAK (LIMITED TO FIVE MINUTES)
None

OPEN PUBLIC HEARING: 2015 Amended Budget
No public comment

CLOSE PUBLIC HEARING
A motion was made by Herold to close the public hearing. Seconded by Fisher. Ayes-All. Motion carried.

NEW BUSINESS

1) Approval of Resolution 2015-41 (2015 Budget Amendment)
A motion was made by Fisher to approve Resolution 2015-41. Seconded by Herold. Ayes-All. Motion carried

2) Coal Miners Committee: Report to Council for Upcoming Coalminers Day
No action

3) Discuss Purchase of City ROW at 102 NE C Street with Possible Action
A motion was made by Fisher to proceed with vacating and selling the city right of way west of 102 NE C Street. Seconded by Herold. Ayes-All. Motion carried.

4) Approval of Amended Ordinance 124 (New Service Line Connection)
A motion was made by Fisher to approve the amended Ordinance 124. Seconded by Alexander. Ayes-All. Motion carried.

5) Approval to waive 2nd and 3rd hearing.
A motion was made by Herold to waive the 2nd and third reading of Ordinance 124. Seconded by Fisher. Ayes-All. Motion carried.

6) Approval of Changes to Employee Handbook
A motion was made by Fisher to approve the following changes in the employee handbook; Up to five days funeral leave for immediate family. Implement a return to work policy. 30 minute lunches are not required. Seconded by Herold. Ayes-All. Motion carried.

7) Discuss with Possible Action Accepting Credit/Debit Card Payments for Utilities
A motion was made by Herold to begin using Govpaynet. for credit/debit card payments for utilities. The clerk will also look into ACH payments through Iowa State Savings Bank. Seconded by Fisher. Ayes-All. Motion carried.

8) Review Quotes for Street Painting, Cement Work and Park Weed Control with Possible Action
A motion was made by Fisher to approve highway painting bid (city limit to limit) for $882.00, weed spray and fertilizer at park for $250.00, fix intake at park for $200.00, and

9) Approval of Notary for Senad Suljic
A motion was made by Fisher to approve Senad Suljic as a notary. Seconded by Alexander. Ayes-All. Motion Carried.

10) Discuss Procedure for Employee Evaluations
Council discussed procedure for employee evaluations. Evaluations will be held in June at a special meeting and will on an individual basis.

11) Discuss with Possible Action Tree Removal
Council discussed a possible tree removal or grinding roots at 206 SW 2nd for City ROW tree that is causing problems with homeowners sewer line. It was discussed that rather than remove the tree that when it is time to slip line the sewer lines to include this property from the street to the edge of the ROW. City employees will also look at a tree in city row at 116 SW 2nd to see if it needs trimmed. Homeowner complained of dead branches.

12) Approval of Amended Resolution 2015-44 (Farmers Market)
A motion was made by Herold to approve Resolution 2015-44 (changes to date and location of Farmers Market at the park). Seconded by Fisher. Ayes-All. Motion carried.

13) Approval to Transfer Sick/Vacation Time
A motion was made by Herold to allow the transfer of vacation time from one employee to another. A form must be signed and documented for amount of vacation time, employees must already be eligible for vacation time and the amount of time transferred can be limited. Seconded by Fisher. Ayes-All. Motion carried.

OLD BUSINESS

14) Discuss with Possible Action Amending Ordinance 55.05 (Livestock) Regarding Chickens
City clerk will draft an Ordinance pertaining to chickens within the city limit for council to review at the June Meeting.

15) Discuss Vacation of East/West Alley Between Park and Orchard
All property owners were notified of the proposed vacation of the alley. The school had concerns about future access for a circle drive for the parking lot and disputed the vacation. Council discussed since there are two openings (from the north and the west) which are separate from the alley entrance that there should be no issues with accessibility. Council will continue with the vacation of the alley.

16) Approval to Vacate the Portion of Lincoln and Border Street That is No Longer in Use
Council discussed proceeding with the vacation of Lincoln and Border street that are no longer in use.

17) Discuss with Possible Action Property Clean Up at 111 SW 1st Street
Council spoke with the homeowner at 111 SW 1st street regarding property clean up in the city R.O.W. in the alley. The deadline for clean-up is June 8th.

DEPARTMENT REPORTS
Water: NA
Sewer: NA
Parks : purchase of cameras for park. Look at trees with dead branches by the tennis court
Streets: NA
Public Safety Report: Written report.
Fire Chief Report: New EMS member
Library Board Report: NA
Planning and Zoning Report: NA
Board of Adjustment Report: NA
Mayor’s Report: Look into getting new picnic tables. Discussed covering no parking signs across from school during the summer.
Council’s Report: NA
Clerks Report: LL Pelling should be down by end of May to go over streets and get us costs for seal coating.

Adjourn
A motion was made by Herold to adjourn at 9:30 pm. Seconded by Fisher. Ayes-All. Motion carried.

____________________________ ______________________________
Mayor Louis Karpan                   City Clerk Martha Becker