Council Minutes 4-11-2016

Minutes
Regular Council Meeting
Melcher-Dallas City Hall
April 11th, 2016
7:00 P.M.

CALL TO ORDER 7:00 P.M.

Mayor Van Wyk called the meeting to order at 7:00 pm

Roll Call:
Council Members Present: Fisher, Robbins, Herold, Ernst
NOTICE TO THE PUBLIC: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion on these items unless a request is made prior to the time Council votes on the motion.

CONSENT AGENDA
Approval of March 14th, 17th and 24th Council minutes
Approval of Claims from March 15th 2016- April 11th in the amended amount of $199,933.24
Treasures Report

Approval of Consent Agenda
A motion was made by Fisher to approve the consent agenda. Seconded by Ernst. Ayes-All. Motion carried

Approval of Agenda
A motion was made by Fisher to approve the agenda. Seconded by Herold. Ayes-All. Motion carried.

Sheriffs Report
Deputy Sheriff was present to give council a report for March 2016

PERSONS WISHING TO SPEAK (LIMITED TO FIVE MINUTES)
Public spoke to council regarding city’s responsibility to repair sidewalks.
NEW BUSINESS

1) Approval of Art Seddon’s Resignation
A motion was made by Fisher to accept Art Seddon’s resignation. Seconded by Robbins. Ayes-All Motion Carried.

2) Appoint New Council Member
A motion was made by Ernst to appoint Jerry Alexander as the new council member to fill Art Seddon’s vacancy. Seconded by Herold. Ayes-All. Motion carried.

3) Approval of Benefit Walk for Waylon Becker
A motion was made by Fisher to approve the benefit walk. Seconded by Herold. Ayes-All. Motion carried.

4) Discuss Sewer Scoping at New Library with Possible Action
Council member Robbins will get a camera from Iowa Rural Water and scope the line to see if repairs or replacement of lines will be needed.

5) Approval of Bid for Library Interior Construction
A motion was made by Robbins to approve the low bid submitted by Koester of $88,650.00. Seconded by Fisher. Ayes-All. Motion Carried.

6) First Consideration of Ordinance 133 (Amending Ordinance 90.16: Responsibility for Water Service Pipe
A motion was made by Robbins to approve Ordinance 133. Seconded by Ernst. Ayes: Fisher, Robbins, Ernst. Abstain: Herold

7) Approval to Waive Second and Third Considerations of Ordinance 133
A motion was made by Fisher to waive the second and third consideration of Ordinance 133. Seconded by Robbins. Ayes: Fisher, Robbins, Ernst. Abstain: Herold.

8) Discuss Water Back Up In Yard at 412 SE 2nd with Possible Action
No Action-Homeowner not present.

9) Discuss Future of Current Library Building with Possible Action
Tabled

10) Discuss Zoning Changes at NE 2nd From Residential to Commercial with Possible Action
Council will refer the proposed zoning change to the zoning committee.

11) Approval of Proposed FY2016 Budget Amendment
A motion was made by Robbins to approve the proposed FY2016 Budget amendment. Seconded by Herold. Ayes-All. Motion carried.

12) Set Date and Time for Budget Amendment Hearing
A motion was made by Robbins to set the public hearing for the FY2016 budget amendment on May 9th at 7:00 pm. Seconded by Fisher. Ayes-All. Motion carried.

13) Approval to Fix Concrete in Front of City Shop West of City Hall/Review Bids
A motion was made by Robbins to approve Clark Construction’s bid to fix the concrete in front of the shop by city hall. . Seconded by Fisher. Ayes-All. Motion Carried.

14) Approval of Comprehensive Plan
A motion was made by Fisher to approve the comprehensive plan. Seconded by Herold. Ayes-All. Motion carried.

15) Approval of Changes to Animal Control Contract
A motion was made by Robbins to approve the changes to the animal control contract to read “There will be a fee of $25.00 per animal impounded or call out (not to exceed $25.00). Seconded by Fisher. Ayes-All. Motion carried.

16) Approval of Sealcoat Project from LL Pelling
A motion was made by Fisher to approve the 2016 sealcoat project. Seconded by Robbins. Ayes-All. Motion carried.

17) Discuss Curb stop Repairs: Who’s responsible for the Replacement of Rock, Grass or Cement after a Repair?
A motion was made by Fisher that the city would be responsible for the replacement of rock, grass or cement that is disturbed after a curb stop repair. Seconded by Robbins. Motion died for lack of vote. Council continued to discuss curb stop repairs. A second motion was made by Fisher to approve that the city is responsible for the replacement of rock, grass or cement that is disturbed after a curb stop repair and that a 20% retainage be held from contractors until the job is completed. Seconded by Robbins. Ayes-All. Motion carried.

OLD BUSINESS

18) Discuss the Sale of Alley Between Northcotes and the High School
A motion was made by Herold that the City will keep the alley and erect no parking signs at each end of the alley. The City will also sealcoat the alley. Seconded by Ernst. Ayes-All. Motion carried.

19) Discuss “No Parking” West of High School
A motion was made by Ernst to erect “private parking” signs where the “no parking” signs were. Seconded by Robbins. Ayes: Robbins, Ernst, Fisher. Nays: Herold. Motion Carried. There was further discussion about the no parking. Council rescinded the previous motion. Fisher made a new motion to keep the no parking signs up. Seconded by Herold. Motion died for lack of second. A motion was made Robbins to take down the no parking signs except at the corner of Main and “B”. Seconded by Herold. Ayes-All. Motion Carried.

20) Discuss Police Department/Protection with Possible Action; May go into Closed Session Pursuant to Iowa Code 21.5 (l) (i) (2013)
Council discussed the Police department and will continue moving forward with hiring part-time officers to work weekends. Council will continue with a temporary contract with the sheriff’s department. A motion was made by Robbins to increase the starting wage for part time officers to $18.00 per hour and increase the interim police chief’s hourly wage to $19.50. Seconded by Fisher. Ayes-All. Motion carried.

21) Discuss IMPACT Donation with Possible Action
No action taken.

DEPARTMENT REPORTS
Water-NA
Sewer-Council would like to have Jack Pope from Garden and Associates at the next meeting to review the sewer system and manhole repairs.
Parks-NA
Streets-Council talked about 712 Main and the repairs needed to correct the water flow.
Fire Chief Report-Will purchase bunker gear with rollover money
Library Board Report-The librarian will be visiting other libraries in northern Iowa to gain ideas for the library
Planning and Zoning Report-NA
Board of Adjustment Report-NA
Mayor’s Report- Mayor would like a new phone system with an answering machine. Mayor also mentioned that she received complaints about 4-wheelers at 101 NW 2nd
Council’s Report-Council wants Mike Damon at the May 9th meeting while Jack Pope is there. The new library looks good and the property at 111 SW 1st looks good.
Clerk’s Report (Clerks Notes)

Adjourn
A motion was made by Herold to adjourn at 9:54 pm. Seconded by Robbins. Ayes-All. Motion Carried.
____________________________           ______________________________
Mayor Barbara Van Wyk                                         City Clerk Martha Becker