Council Minutes 12-13-16

Minutes

December 5th  2016

Regular Council Meeting

Melcher-Dallas City Hall

 7:00 P.M.

 

CALL TO ORDER 7:00 P.M.

Mayor Van Wyk called the meeting to order at 7:00 pm

 

Roll Call:

Council Members Present: Fisher, Alexander, Ernst, Herold.  Council member Robbins was not present.

Mayor Van Wyk swore in the new police officer Matt Mardesen.

 

Approval of Agenda

A motion was made by Fisher to approve the agenda.  Seconded by Herold.  Ayes-All. Motion carried.

 

CONSENT AGENDA

Approval of November 14th 2016 Council Minutes

Approval of Claims from November 14th-December 15th 2016 in the amended amount of $60,628.75

Pending Approval of New Liquor License for Sinners and Saints

Treasurers Report

 

Approval of Consent Agenda

A motion was made by Fisher to approve the consent agenda. Seconded by Herold.  Ayes-All. Motion carried

 

Sheriff’s Report

None given.

 

PERSONS WISHING TO SPEAK (LIMITED TO FIVE MINUTES)

Public spoke to council about a possible speed limit sign, stop sign or children at play sign to slow down traffic on Jackson Street.  The City of Monroe may have children at play sign the city can borrow.   The City Clerk will check into it.

 

NEW BUSINESS

  1. Approval of Resolution 2016-73 (28 E Agreement for Mutual Assistance for Polk County Area Fire/Rescue Services)

The City of Clive has a foam trailer and can assist with hazmat issues at no cost. A motion was made by Herold to approve the Resolution 2016-73.  Seconded by Alexander. Ayes-All. Motion carried.

  1. Approval of Resolution 2016-74 (Hazard Mitigation)

A motion was made by Fisher to approve Resolution 2016-74.  Seconded by Alexander. Ayes-All. Motion carried.

  1. Approval of Resolution 2016-75 (Hiring Part Time Police Officer)

A motion was made by Ernst to approve resolution 2016-75.  Seconded by Fisher. Ayes-All. Motion carried.

  1. Approval To Set Pricing for Seal Coat From LL Pelling

A motion was made by Fisher to approve 2017 pricing on sealcoat materials. This agreement locks in specific pricing if the City does any sealcoat work in 2017. Seconded by Alexander.  Ayes-All. Motion Carried

  1. Discuss New Water Line Installation with Possible Action

Council discussed new water line installation responsibilities.

  1. Approval of First Consideration of Amended Ordinance 143 (Water Service Line)

A motion was made by Fisher to approve the First Consideration of amended Ordinance 143 (Water Service Line). It is the property owner’s responsibility for new line installation to the main.  Seconded by Herold.  Roll Call Vote: Ayes:  Fisher, Alexander, Herold, Ernst. Nays: none.  Motion Carried.

  1. Approval to Waive Second and Third Consideration of Ordinance 143

A motion was made by Fisher to waive the second and third consideration of Ordinance 143. Seconded by Herold.  Roll Call Vote: Ayes:  Fisher, Alexander, Herold, Ernst. Nays: none.  Motion Carried.

  1. Approval of Renewal of Land Lease Agreement with The Other Side

A motion was made by Herold to approve the land lease agreement renewal for the section of property between the Other Side and the old Library.  Seconded by Fisher. Ayes-All. Motion carried.

  1. Approval to Use Concrete as Patch Repair for Culvert Project

A motion was made by Fisher to approve using concrete instead of asphalt for the culvert project patch repair. By doing so the city will save $8,440.00 on the project.  Seconded by Herold. Ayes-All.  Motion Carried.

  1. Discuss Animal Control with Possible Action

A motion was made by Fisher to post the animal control position and continue to research where to take impounded animals. Seconded by Herold.  Ayes-All. Motion carried.

  1. Discuss Cell Phone Policies with Possible Action

A motion was made by Fisher to table the topic. Seconded by Ernst. Ayes-All.   Motion Carried.

  1. Discuss Franchise Fee With Possible Action

A motion was made by Herold to table the topic. Seconded by Fisher.  Motion Carried.

  1. Discuss Sidewalks In Business District with Possible Action

A motion was made by Herold that sidewalks not meeting ordinance standards in the business district need to be repaired.  Repairs can begin in the spring.  Seconded by Fisher. Ayes-All. Motion carried.

  1. Review Applications for Part Time Deputy Clerk Position with Possible Action; May go Into Closed Session Pursuant to Iowa Code 21.5 (1) (i) (2013)

This item was moved to the end of the meeting after old business. A motion was made by Fisher to enter into closed session at 8:30 pm pursuant to Iowa Code 21.5 (1) (i) (2013).  Seconded by Herold.  Ayes-All. Motion carried.  A motion was made by Fisher to enter into open session at 8:50 pm. Seconded by Alexander. Ayes-All.  Motion carried.  A motion was made by Fisher to conduct interviews on January 4th starting at 6 pm. Seconded by Alexander. Ayes-All. Motion carried.

 

OLD BUSINESS

  1. Approval to Waive Second and Third Consideration of Amended Ordinance 142

A motion was made by Fisher to approve waiving the Second and Third consideration of Ordinance 142 (Stop Signs). Seconded by Ernst.  Roll Call Vote: Ayes: Fisher, Alexander, Herold, Ernst. Nays: None. Motion carried.

  1. Approval of Resolution 2016-71 (Banking Transactions)

A motion was made by Herold to approve Resolution 2016-71. Seconded by Fisher. Ayes-All. Motion carried.

  1. Approval of Resolution 2016-72 (Hiring Temporary Clerk)

A motion was made by Fisher to approve Resolution 2016-72. Seconded by Ernst. Ayes-All. Motion carried.

  1. Discuss Vacated SE C Street to Access to 412 SE 3rd Street with Possible Action

A motion was made by Fisher move forward with having the lane that goes to 412 SE 3rd street surveyed and platted. The Coop will quit claim deed the lane to the city.  The city will take 22 feet on each side from the center of the lane. Seconded by Ernst. Ayes-All. Motion carried.

  1. Discuss Zoning Complaint

No action taken

 

DEPARTMENT REPORTS

Water-NA

Sewer-NA

Parks- NA

Streets-Culvert Project: there was some damage to the shoulders. Possibly run a camera through sewer to ensure no damage was done to the sewer before concrete is poured.  The street light at Casey’s and Craftique is out.

Public Safety- The police chief discussed emergency equipment for the car.

Fire Chief Report– Reported a slow month.

Library Board Report-NA

Planning and Zoning Report-NA

 Board of Adjustment Report-Will have a meeting regarding a garage on the 15th.

Mayor’s Report-None

Council’s Report- Sidewalk repair at 301 NE B needs to have gravel dumped into the hole until concrete can be poured.

Clerk’s Report (Clerks Notes)-NA

 

Adjourn

A motion was made by Herold to adjourn at 8:50 pm.  Seconded by Alexander Ayes-All. Motion Carried.

____________________________        ______________________________

Mayor Barbara Van Wyk                              City Clerk Martha Becker