Council Minutes 11-14-16

Minutes

November 14th 2016

Regular Council Meeting

Melcher-Dallas City Hall

 7:00 P.M.

CALL TO ORDER 7:00 P.M.

Mayor Van Wyk called the meeting to order at 7:00 pm

Roll Call:

Council Members Present: Fisher, Alexander, Ernst. Council member Herold arrived at 7:55 pm.  Council member Robbins was not present.

Approval of Agenda

A motion was made by Fisher to approve the agenda.  Seconded by Ernst.  Ayes-All. Motion carried.

CONSENT AGENDA

Approval of October 10th and 31st, 2016 Council Meeting

Approval of Claims from October 10th 2016 in the amount of $34,522.30

Treasures Report

Approval of Liquor License Renewal for Casey’s General Store

Approval of Consent Agenda

A motion was made by Fisher to approve the consent agenda. Seconded by Ernst.  Ayes-All. Motion carried

 

Sheriff’s Report

Deputy Sheriff was present to give the sheriff’s report for October.

PERSONS WISHING TO SPEAK (LIMITED TO FIVE MINUTES)

No one from the public was present to speak.

 

NEW BUSINESS

  • Approval of Annual Financial Report

A motion was made by Fisher to approve the AFR.  Seconded by Alexander. Ayes-All. Motion carried.

  • Set Date and Time for Budget Workshop

A motion was made by Fisher to set the budget workshop for December 5th at 6:30 pm. Seconded by Alexander. Ayes-All.  Motion Carried.

  • Approval of Resolution 2016-68 (Banking Transaction Signatures)

A motion was made by Fisher to approve Resolution 2016-68 removing previous Deputy Clerk from banking transactions.  Seconded by Ernst.  Ayes-All. Motion Carried.

  • Approval to Accept Resignation from Deputy Clerk

A motion was made by Fisher to accept the deputy clerk resignation. Seconded by Ernst. Ayes-All. Motion Carried.

  • Approval to Hire Temporary Deputy Clerk

A motion was made by Fisher to hire two temporary Deputy Clerks, Staci Catron and Ruth Ryun due to their experience as City Clerk’s. They will aid the Clerk until a permanent deputy clerk is hired.  Seconded by Ernst. Ayes-All. Motion carried.

  • Approval of Resolution 2016-69 (Wage Increase for Temporary Deputy Clerk)

A motion was made by Fisher to approve Resolution 2016-69 to pay the temporary clerks $15.00 per hour.  Seconded by Alexander. Ayes-All. Motion carried.

  • Discuss Hiring New Deputy Clerk with Possible Action

A motion was made by Fisher to start interviews at 6:00 pm for the Part Time Deputy Clerk position on January 4th 2017 and hire (if applicable) at the January 9th meeting. Seconded by Ernst. Ayes-All. Motion carried.

  • Approval of Time Off for City Clerk

A motion was made by Fisher to approve requested vacation for the Clerk from December 27th-30th 2016. Seconded by Ernst. Ayes-All. Motion carried.

  • Approval of First Consideration of Amended Ordinance 138 (Driveway Culverts)

A motion was made by Fisher to approve amended Ordinance 138 which added a section regarding clean outs. Clerk will make a typo correction to the Ordinance. Seconded by Alexander.  Roll call vote Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approval to Waive Second and Third Consideration of Ordinance 138

A motion was made by Fisher to waive the second and third consideration of Ordinance 138. Seconded by Ernst. Roll call vote Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approval of First Consideration of Amended Ordinance 139 (Rail Road Warning Signals)

A motion was made by Fisher to approve the First Consideration of amended Ordinance 139 (repealing section 81.02 in its entirety per State law changes).  Seconded by Ernst.  Roll Call Vote: Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approval to Waive Second and Third Consideration of Ordinance 139

A motion was made by Fisher to waive the second and third consideration of Ordinance 139. Seconded by Ernst.  Roll Call Vote: Ayes:  Fisher, Alexander, Herold, Ernst. Nays: none.  Motion Carried.

  • Approval of First Consideration of Amended Ordinance 140 (Disorderly Conduct)

A motion was made by Fisher to approve amended Ordinance 140 (Subsection 8 of Section 40.03 modified per State law changes).  Seconded by Alexander. Roll Call Vote: Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approve to Waive Second and Third Consideration of Ordinance 140

A motion was made by Fisher to waive the second and third consideration of Ordinance 140. Seconded by Ernst.   Roll Call Vote: Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approval of First Consideration of Amended Ordinance 141 (Stop or Yield Required)

A motion was made by Fisher to approve amended Ordinance 141 (repealing subsection 13, section 65.02). Seconded by Alexander.  Roll Call Vote: Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approve to Waive Second and Third Consideration of Amended Ordinance 141

A motion was made by Fisher to waive the second and third consideration of Ordinance 141. Seconded by Ernst. Roll Call Vote: Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approval of First Consideration of Amended Ordinance 142 (Stop or Yield Required)

A motion was made by Fisher to approve amended Ordinance 142 (section 65.03 repealed and subsection 9 added). Seconded by Ernst.  Roll Call Vote: Ayes:  Fisher, Alexander, Ernst. Nays: none.  Motion Carried.

  • Approval to Forgive Water Leak at High School

A motion was made by Fisher to approve the request to forgive a portion of the water leak at the high school.  Seconded by Ernst. Ayes-All. Motion carried.

  • Approval to Pay Gary Comer for Skid Loader Rental for Snow Removal

A motion was made by Fisher to approve a monthly payment to Gary Comer for the use of his skid loader to remove snow from the park.  Motion died for lack of second.  A motion was made by Ernst to pay Gary Comer $85.00 per month for the use of his skid loader to remove snow from the park.  The council will revisit the topic if snowfalls become frequent.  Seconded by Fishers. Ayes-All. Motion carried.

  • Approval for Citizen to Park RV on the East Side of the Square from December 19th-25th.

A motion was made by Fisher to allow the citizen to park their RV on the North side of the East parking lot at the Fire Station instead of on the square.  Seconded by Ernst. Ayes-All. Motion Carried.

  • Discuss Abandoned Properties With Possible Action

A motion was made by Fisher to move forward with the steps to abate abandoned properties. Seconded by Herold. Ayes-All. Motion Carried.

 

OLD BUSINESS

  • Discuss Zoning Complaint with Possible Action

A motion was made by Fisher to table the topic and have the clerk speak with Andrew Collings from Des Moines Area MPO.  Seconded by Herold.  Ayes:  Fisher, Alexander, Herold. Abstain: Ernst. Motion Carried.

 

DEPARTMENT REPORTS

Water-Clerk will create a monthly spreadsheet to track water loss.

Sewer-Garden and Associates are working on the Sewer Facility Project.

Parks- NA

Streets-NA

Public Safety- NA

Fire Chief Report-NA

Library Board Report-NA

Planning and Zoning Report-NA

 Board of Adjustment Report-NA

Mayor’s Report-None

Council’s Report-Council asked that they start thinking about what to do with the old library building.

Clerk’s Report (Clerks Notes)-NA

Adjourn

A motion was made by Fisher to adjourn at 8:30 pm.  Seconded by Herold. Ayes-All. Motion Carried.

____________________________        ______________________________

Mayor Barbara Van Wyk                       City Clerk Martha Becker