Council Minutes 10-9-17

AGENDA

Regular Council Meeting

Melcher-Dallas City Hall

October 9, 2017

7:00 P.M.

CALL TO ORDER 7:00 P.M.

Roll Call:

Brad Robbins, Jerry Alexander, Mark Herold, David Ernst, Terry Fisher.

Approval of Agenda

CONSENT AGENDA

Approval of September 11, 2017 minutes.

Approval of accounts payable in the amount of $33,014.28.

NOTICE TO THE PUBLIC: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion on these items unless a request is made prior to the time Council votes on the motion.

Approval of Consent Agenda

Sheriff’s Report

PERSONS WISHING TO SPEAK (LIMITED TO FIVE MINUTES)

NEW BUSINESS

  1. Discussion and possible action in regards to late fees on delinquent accounts.
  2. Discussion and possible action regarding the Ralph Zeck
  3. Discussion and possible action on the Resolution for the Sign Replacement Program for Cities.
  4. Discussion and possible action regarding letter received from the Library Board.
  5. Discussion and possible action on the Resolution to file mowing leins.
  6. Discussion and possible action on Ruth Ryun and Karen Anderson to attend the Iowa League of Cities Budget Workshop.
  7. Discussion and possible action on the purchase of a new dump truck.
  8. Discussion and possible action to begin accepting payments for the utility bills via the Melcher Dallas website.

OLD BUSINESS   

  1. Discussion and possible action on forgiving acct 1339001 delinquent sewer bill.
  2. Discussion and possible action regarding Employee Health Insurance. I spoke to Wayne at IPERS and this is not an IPERS covered benefit.
  3. Discussion and possible action regarding the pickup damaged in the June hail storm. The insurance has totaled the truck.
  4. Discussion and possible action on moving any delinquent accounts 6 months or older to bad debt.
  5. Discussion and possible action on the abandoned well on Lover’s Lane.
  6. Discussion and possible action on the bids for the copier.
  7. Discussion and possible action on the Second reading of the Ordinance for the MidAmerican Franchise Fee.
  8. Discussion and possible action to waive the third reading and adopt the Ordinance for the MidAmerican Franchise Fee.
  9. Discussion and possible action on the Second reading of the Ordinance to amend the Ordinances adding a stop sign at 413 Church St.
  10. Discussion and possible action to waive the third reading and adopt the Ordinance for the adding a stop sign at 413 Church St.
  11. Discussion and possible action regarding Christmas lights.

 DEPARTMENT REPORTS

Water

Sewer

Parks

Streets

Public Safety Report

Fire Chief Report

Library Board Report:

Planning and Zoning Report

Board of Adjustment Report

Mayor’s Report:

Council’s Report:

Clerk’s Report:

ADJOURN

Clerk Notes

New Business

  1. Please see enclosed letter that Craig and Kathy Clark received from DHS. They are interested in the property but we currently have a sewer lein for $1,379.12 and mowing liens for $2,200.00
  2. The Iowa DOT has a Sign Replacement Program for Cities that will pay for specific signs that need to be replaced. We currently have 19 signs for a total of $467.25 that qualify. Normally you need to apply for the grant and they send you the signs. I was misinformed by their office that we purchase the signs and then be reimbursed. They are making an exception for the City to allow us to submit the bill and paperwork. Once the grant is approved, the City has a specified time frame of 180 days to install the new signs. I am working with Mike Damon on this project.
  3. I’ve enclosed a copy of the letter that the Library Board sent regarding the performance evaluation and questions they have regarding the Library. Bob Warrick will be here to discuss the letter.
  4. The following properties have been mowed by the city and will have leins filed on the property.

Ralph Zeck                          $1,600.00

Mary Breuklander                 200.00

Earl Brown                            300.00

Monte Leigh                           100.00

5. The Budget Workshop is November 30, 2017 in Johnston. The cost       is $45.00 for each to attend. The workshop is from 10:00a.m. to 3:00 p.m.

6. Mike Damon spoke to Terry regarding the purchase of a used dump truck from O’Halleran. The cost would be between $8,000.00 and $10,000.00. 

7. We are able to accept payment via our website through Gov.net. I have had requests to do this. Gov.net will send a link to me, and I will send it to Debbie. She can then add it to the website. There is no cost to the City for this service. We currently use Gov.net to accept payments in the office.

I can add a message on the bottom of the bills in October to say that this option is available. There is some information they will need in order to use the link. This can be added on the bill but it would be better if they call to get the instructions and the Cities code which can then be mailed out.

 

Old Business

  1. Dennis Tickle is unable to pay this amount. Original bill was $46.03 (from 2014) and with penalties it is now $67.39. He indicated that the council forgave this previously but I was not able to find anything in the records.
  2. You have the information on the employee insurance from last month. I have also included quotes for UnitedHealth Care. I did check with a few other cities (through Clerk Net) and the city was paying the cost of the employee health insurance at this time. You will need to decide if and how the employee will be paying.
  3. Per email from Tonia Sherman, the pickup has been totaled. She has given the payout for the different options the City has.
  4. I would like to move any inactive account that is 6 months or older to bad debt. This will get these accounts off our monthly report and will be easier to work on to get them resolved. Currently I have to run the report and then go through it to find the accounts I need to work on and the report does not always have all these accounts on it depending on the time of month and how it is ran. Per Bob Struyvesant, the City can pursue the account holder for 10 years if we have a signed contract (application for services) or 5 years if the City does not.  The City can bill and/or file a lein on the landlords for 5 years unless they have an agreement with the city that they are not liable for the tenants bill. I am currently finding a very few signed contracts. \
  5. I spoke to Nalta Brown who’s property is adjacent to Lovers Lane and she does not use the well. I was unable to contact Bob Boyd. Per Bob Stuyvesant We do not need to worry about water rights for the well. It can be filled.
  6. A decision needs to be made regarding what you want done with the Christmas lights for color.
  7. Mike Damon is interested in restoring the motor grader/tractor. He is willing to donate the items needed and do the restoration in return for the city allowing him to have a lien against it that will be paid when it sells. He would like to do the work over the winter.