Council Minutes 1-8-18

MINUTES

Regular Council Meeting

Melcher-Dallas City Hall

January 8, 2018

7:00 P.M.

Mayor Barb VanWy called the meeting to order at 7:00 P.M.

Council Members present: Terry Fisher, David Ernst, and Chris Heaton. Council Members Brad Robbins and Mark Herold were absent.

A motion was made by Fisher to approve the agenda. Seconded by Ernst. Ayes: All

A motion was made by Fisher to approve the Consent Agenda consisting of approval of the December 11, 2017 Council minutes, approval of accounts payable in the amount of $23,207.30, and the approval of a Liquor License for D & S Grocery. Seconded by Ernst. Ayes: All

NOTICE TO THE PUBLIC: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion on these items unless a request is made prior to the time Council votes on the motion.

Sheriff’s Report:  Lieutenant Schuchhardt was present to answer any question regarding the monthly law enforcement contract. He also introduced Officer Seth….

Adam Wadle was present to discuss the water leak at 210 NW 1st St. He is calling in an Emergency Locate and will begin to repair the leak on January 9th.

Gina Greubel, owner of That’s My Bag and More was present to update the Council on the progress of the cleanup of the building that was damaged in the July 4, 2017 fire. There was asbestos found in the ruble and it has been referred back to the insurance company to begin the cleanup of the asbestos. She will keep the Council informed of the progress.

The Council will pursue the Annexation of properties that adjoin the city limits. City Clerk Karen Anderson will provide a list of these properties at the next Council meeting.

The Council agreed that a change will be made to the current Delinquent and Shut Off procedures for water and sewer accounts not paid by the due date.  A note will be added to the bill stating the due date, date penalty applies and the shut off date. No Delinquent Notice will be sent. A Shut Off notice will be placed in the door on the date prior to shut off. The Water Works employees will no longer knock on the doors on the date of shut off. The current Ordinance will need to be changed and will be addressed at the next Council meeting.

A motion was made by Fisher to set January 16, 2018 at 7:00 P.M., for the budget workshop. Seconded by Ernst. Ayes: All.

A motion was made by Fisher to approve the Resolution entitled, “Banking Transactions”, with the following changes:

BE IT FURTHER RESOVLED that checks, drafts, or other withdrawal orders issued against the funds of this municipality on deposit with said Bank be signed by the City Clerk/Treasurer and the Mayor/Mayor Pro-Tem, or by the Deputy Clerk and the Mayor/Mayor Pro-Tem. Seconded by Ernst. Ayes: All

Above Resolution was approved and numbered 2018-01

A motion was made by Fisher to approve a Resolution entitled, “A Resolution Reappointing the City Clerk/Treasurer for the City of Melcher-Dallas, IA”. Seconded by Ernst. Aye: All.

Above resolution was approved and numbered 2018-02

A motion was made by Fisher to approve a Resolution entitled, “Resolution Designating the Attorney to provide legal services for the City of Melcher-Dallas, Iowa”. Seconded by Ernst. Ayes: All

Above resolution was approved and numbered 2018-03

A motion was made by Ernst to approve a Resolution entitled, “A Resolution setting the Date and Time of the Regular Monthly City Council Meetings for 2018 For the City of Melcher-Dallas, Iowa”, with the following changes:  The date has been changed to the second Tuesday of the month at 7:00 P.M. Seconded by Heaton. Ayes: All

Above resolution was approved and numbered 2018-04

A motion as made by Fisher to approve a Resolution entitled, “A Resolution Naming Official Publications for the City of Melcher Dallas, Iowa”. Seconded by Ernst. Ayes: All

Above resolution was approved and numbered 2018-05

A motion was made by Fisher to approve a Resolution entitled, “A Resolution to Appoint a Grant Writer for the City of Melcher-Dallas, Iowa”. Seconded by Heaton. Ayes: All

Above resolution was approved and numbered 2018-06,

A motion was made by Fisher to approve a Resolution entitled, “Resolution Certifying to the Marion County Treasurer For Establishment and Collection of Delinquent  Charges For Water and Sewer Services”. Seconded by Ernst. Ayes: All

Above resolution was approved and numbered 2018-07.

A motion was made by Fisher to approve a Resolution entitled,  “A Resolutin Approving the Engineering Contract for the Sanitary Sewer Rehabilitation Improvements”. Seconded by Ernst. Ayes: All

Above resolution was approved and numbered 2018-08

A motion was made by Fisher to begin proceedings to obtain the properties at 109 NW 2nd St and 202 Church St. Seconded by Ernst. Ayes: All

The date of January 16, 2018 beginning at 6:15 p.m. was set for the interviews for the part-time maintenance position.

Mayor Van Wyk discussed the YouTube video that was speaking ill of the school. She contacted the County Attorney, the Sherriff’s office, and the Ombudsman.  She was told that at this point it is covered under Freedom of Speech and there is nothing that can be done.

Councilman Fisher brought up that the fire hydrants that need repairs should be done when they are discovered. There is a tree stump by the hydrant at SE 2nd that will need to be removed as it is impeding the use of the hydrant. He would also like to know the time frame that Sinners and Saints can go back to the insurance company to file a claim for the damage done during the July 4, 2017 fire. He also expressed that the Council will need to budget the cost of the demolition of the building if it is given to the city.

Councilman Ernst inquired on the estimates for the repair of the former library building. City Clerk Anderson  stated she has not received the estimates at this time but will follow up with both firms.

Chief Police Steve Johns stated that they are moving forward with providing more officer coverage for the city. They are in need of more officers to help provide complete coverage. He is also now on the Iowa Chiefs of Police Association-Smaller Agency Committee.

Fire Chief Zach Kalvig indicated that there are two fire hydrants that he is aware of that need repaired or replaced. One is on the corner of B Street and 5th Street and the other on 2nd Street.

City Clerk Anderson provided information from Stewart Signs for a new sign for the edge of town.  She also explained that an application will be made to the Marion County Foundation for speed signs to be placed at the edge of town to show the speed of oncoming cars. Police Chief Johns will assist in the application. She has also started the process of sending out a letter with a Utility Application for any accounts that there is not a current or completed application on file.

A motion was made by Ernst to adjourn at 8:10 P.M. Seconded by Fisher. Ayes: All

_________________________            ____________________________

Karen J. Anderson, City Clerk                             Barbara Van Wyk, Mayor